The Benefits of Biometric timekeeping with Aussie Time Sheets

January 23, 2024

The Benefits of Biometric timekeeping with Aussie Time Sheets

In today's fast-paced work environment, meticulous tracking of time and attendance has become paramount. Effectively managing employee attendance is not only crucial for accurate payroll records but also essential for benefit computation and adherence to evolving labour laws, especially with the advent of widespread work-from-home policies. However, conventional timekeeping methods often prove labour-intensive and susceptible to issues like "buddy punching" and time theft. Enter biometric clocking systems, the perfect solution. 

In this article we explore the workings and benefits of biometric timekeeping systems for; accurate, secure, and efficient time and attendance management.

What are Biometric Time Clocks?

Biometric time clocks are time trackers that use unique features of staff, like your fingerprint or face, to help keep track of when your staff start and finish work. They're like super-secure attendance monitors that don't need cards or passwords. These high-tech clocks make sure work hours are recorded accurately, and they're much better than the old-fashioned methods. Plus, they help businesses manage things like attendance and payroll so much more easily.

Types of Biometric Time Clocks?

Various types of biometric time clocks cater to diverse needs:

  • Finger Reader: This clock scans the unique shape of an individual's finger, comparing it against stored data for verification.
  • Face Reader: Utilising multiple cameras, this system captures a three-dimensional image of employees' faces, cross-referenced with stored images.
  • Combo Face and Finger Reader: Combining facial recognition and finger scanning technologies for enhanced accuracy.

How Biometric Clocking Systems Work:

  • Finger Reader:
  • The finger reader scans and analyses the unique patterns and features of a person's finger. Process: When an individual places their finger on the scanner, the device captures the shape and details. This data is then compared against pre-stored information to verify the person's identity.

  • Face Reader:
  • The face reader uses multiple cameras to create a three-dimensional image of a person's face. Employees' faces are captured by the cameras, and the system creates a digital map of facial features. This map is then compared with stored facial images to confirm identity.

  • Combo Face and Finger Reader:
  • Combining both facial recognition and finger scanning technologies for dual authentication. The device simultaneously captures facial features and finger patterns, providing a more robust identification process. The system cross-references both sets of data for enhanced accuracy.

    Where is the biometric data stored

    Aussie Time Sheets takes data protection seriously. Depending on the ATS product you use, your biometric data is stored with utmost security:

  • Aussie Time Sheets – Basic:
      • Data is stored in a SQLLocal database on your local system.
      • Controlled by Windows Authentication, giving you ownership and control.
      • Biometric data on time clocks is encrypted, with options for local or cloud data transfer.
    • Aussie Time Sheets - Premier:
        • Microsoft SQL Server Database manages data stored on your local system or cloud.
        • Biometric data, captured by time clocks, is encrypted and owned by you.
      • Aussie Time Sheets - Workforce TNA:
          • Utilises Microsoft SQL Database on your local system or cloud.
          • Secure HTTPS connections ensure data safety.
          • Biometric data is encrypted, offering control over stored information.
        • Aussie Time Sheets - PaySync:
            • A cloud-hosted middleware application with secure HTTPS access.
            • Your data temporarily resides in a secure database on Australian servers.
            • Data is transmitted securely between ATS software and cloud applications.
          • Aussie Time Sheets - Lite:
              • Stored in a SQLLocal database on your local system.
              • Windows Authentication provides control and ownership.
              • Biometric data is encrypted and can be transferred locally.
            • ATS Onboarding:
              • A cloud-hosted application with secure HTTPS access.
              • Two-factor authentication ensures secure logins.
              • Employee data is stored in Australian Data Centres only.

              ATS ensures best practices for data security, including strong passwords, 2-factor authentication, updated antivirus software, and IP address restrictions. Your data's protection is a top priority, whether stored locally or on secure cloud servers. For specific details, you can head to this page 

              Benefits of Biometric Clocking Systems:

              Implementing biometric time clocks ensures a secure and efficient method for tracking employee attendance and maintaining precise payroll records. By adopting these systems, businesses minimise manual data entry errors, ultimately improving overall accuracy. 

              1. Accuracy: A biometric system eliminates human error in attendance recording, ensuring transparent HR operations and legal compliance.
              2. Lessens the Risk of Buddy Punching: By relying on trustworthy data sources, these systems mitigate the risk of time theft, ensuring attendance tracking only when employees are physically present.
              3. Reduce Risk of Employee Misconduct: In cases of organisational fraud, biometric clocking swiftly identifies all present employees, preventing misconduct.
              4. No More Time Theft: The system eliminates the possibility of false presence claims, generating accurate payroll and management reports based on actual attendance.
              5. Simple Authentication Across Several Locations: Biometric terminals enable seamless attendance tracking for dispersed teams, accommodating both on-site and remote work.
              6. Seamless Shift Switching: Fingerprint attendance tracking facilitates effortless shift changes, handling high throughput and quick authentication requirements.
              7. Time and Money Saving: The quick authentication offered by biometrics saves time and money, automating attendance calculations and report generation.
              8. Accurate Payroll Records: Employers can maintain precise payroll records, tracking employees' worked hours for informed decision-making.

              Are you using Biometric time keeping yet?

              The adoption of biometric clocking systems not only enhances efficiency but also ensures cost savings for your business. Aussie Time Sheets offer' specialised solutions, so companies can streamline employee administration. User-friendly, easy to install and set up our range of time clocks and supporting software empowers businesses to embrace biometric technology for secure and efficient time and attendance management.

              View our range here -

              Or contact us for more information - 

              Leave a comment

              Comments will be approved before showing up.

              Also in Time & Attendance

              Time Theft: The Definitive guide to what, why and how to reduce it.
              Time Theft: The Definitive guide to what, why and how to reduce it.

              February 29, 2024

              Time theft may be a silent adversary, but with a keen eye for identifying its signs, an understanding of its roots, and the right tools in place, employers can reclaim lost time, boost productivity, and create a workplace where every employee feels valued.

              View full article →

              Streamlining Business Operations: The Crucial Role of Online Timesheets
              Streamlining Business Operations: The Crucial Role of Online Timesheets

              December 14, 2023

              View full article →

              Navigating Employing Christmas Casuals, your obligations, streamlining onboarding and the importance of timekeeping.
              Navigating Employing Christmas Casuals, your obligations, streamlining onboarding and the importance of timekeeping.

              September 21, 2023

              The holiday season is a whirlwind for businesses, marking the busiest time of the year. To meet the skyrocketing demand, many employers turn to Christmas casual employees. While this approach can be a win-win for both employers and temporary staff, it is crucial to tread carefully through the legal landscape.

              View full article →